Clear and affordable subscriptions for your organisation's online learning platform

Let's conduct a learning platform pricing comparison and review the four major costs involved in online learning platforms and how Tribal Habits provides clear and affordable options for each

Upfront costs

Tribal Habits has no upfront costs - free set-up and admin training
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Subscription costs

Choose just the packages you need and only pay for actual usage
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Subscription terms

Use a monthly plan for maximum flexibility or lock-in annual discounts
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Hidden costs

Tribal Habits has no hidden costs unlike other learning platforms
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Review pricing scenarios for small, medium and large organisations

Upfront costs

Online learning platforms may impose several upfront costs - costs you incur before creating any online training or even enrolling a single person.

Set-up costs. Some older learning platforms can require considerable effort to provision a new organisation portal while some online learning vendors use set-up costs as a way to improve margins (particularly as a way to coerce organisations into longer contracts to 'spread set-up costs over many years). Set-up costs for these learning platforms can range from $500-$25,000 or more.

Implementation fees. Many complicated online learning platforms may require an implementation fee. This may include costs for upfront training of staff, help from the platform provider in setting up parts of the platform or 'consulting' services which are required to otherwise use the platform. Implementation costs for these learning platforms can range from $500-50,000 or more.

Tribal Habits has no upfront costs. There are no set-up costs, no implementation costs, no cost for admin training sessions and no branding costs. It is completely free to set-up your Tribal Habits portal and initial admin training sessions are included at no cost.

Subscription costs

Online learning platforms typically use a subscription model. This means you pay a regular subscription to maintain access to your online platform. Subscriptions should eliminate large upfront costs and incentivise the online learning platform to maintain a high support standard and provide regular improvements.

Package costs. Package costs are on-going online learning costs associated with the features of your learning platform. Some online learning platforms have one package – you receive all features, all the time. Indeed, this may make sense for some platforms which have a defined (limited) feature set. Alternatively, some online learning platforms allow you to select only the features you need. For platforms with more extensive feature sets, that can help make your online learning costs more efficient.

At Tribal Habits, you can select from three different packages and combine them as you require – CREATOR (for full access to our online training creation tools), COMPLIANCE (for full access to our online compliance training modules) and DEVELOPMENT (for full access to our online self-development training modules).

Plan costs. Plan costs are on-going online learning costs associated with the volume of activity in your learning platform. Essentially, plan costs are the second component in your on-going subscription – they are the 'multiplier' of your package costs. The most common plan cost is 'per user per month' charge. There are two ways to count ‘users’ – active and stored. Many learning platforms use ‘stored’ users. They count every user in your portal regardless of whether that user has even accessed your portal. This method is simple but can be very inefficient if the majority of your users are not accessing your portal every month.

At Tribal Habits, we use 'active' users (or actual users). In this case, only users who log into your Tribal Habits portal are counted. This method most closely aligns the value you receive with the costs you are paying. If users are not using your portal, they will not be counted towards your plan.

It would have taken us up to a year to create the topics using a traditional e-learning authoring tool. With Tribal Habits we were delivering amazing training in three months, and we’ve estimated the cost has been about 25% of traditional alternative solutions.


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James Hanson, Global Organisational Development Manager

Subscription terms

Once you have finalised your subscription, most online learning platforms will offer choices on your subscription terms. Your first choice will be the frequency of payment. Most platforms will offer monthly and annual subscription choices.

Monthly plans should be ‘no-contract’ plans, which give you maximum flexibility in payments. However, the ‘per user’ cost of monthly subscriptions will be higher as a result. So monthly subscriptions tend to suit smaller organisations, organisations who are just getting started (ramping up) or organisations with very seasonal/irregular usage.

The Tribal Habits monthly plan starts at $5 per active user per month for your first package, with a minimum of 5 active users per month. A credit card is required and subscriptions are charged on the 1st of each calendar month. Two packages are $10 per active user per month, while three packages are $12.50 per month.

Annual plans allow you to pay for 12 months of usage upfront. This commits your organisation to an agreed number of monthly users (or stored users, depending on the subscription). Annual plans tend to offer a discounted ‘per user’ rate, so they can be more cost-efficient. They also require only a single internal approval and the cost is known – which may be important considerations for budget approvals in many organisations. If you select an annual plan, there is often a second discount available for larger plans. Most online learning platforms will offer increasing discounts on the ‘per user’ rate for larger annual plans.

Tribal Habits annual plans start from 100 active users per month. One package for 100 active users per month is $4,500 annually, which is the equivalent of $3.75 per active user per month. Two packages are $9,000 annually, while three packages are $11,250 annually. Annual plans then increase in multiples of 50, with increasing ‘per user’ discounts. In addition, Tribal Habits offers an additional discount for Not-For-Profit and Charitable organisations.

Hidden costs

We’re a team of creative and experienced designers and developers. We used to work as freelancers and we know what do you need and more that, we know what do your customers want from you.

Online training creation. This is the biggest hidden cost in online training – where will your online training content come from? Almost all online learning platforms are designed only to host online learning content. That means you need to find your online learning modules somewhere else…at an additional cost. Some of these online learning platforms will claim to have the ability for you to create online learning modules, but the tools are simple. They are often nothing more than some basic text, a few images and simple quizzes. This means you will either need to pay for expensive eLearning Authoring software (and learn how to use it, or pay an external consulting to create training for you) or subscribe to a separate online training library (which is often unbranded and time-consuming to integrate).

Tribal Habits has integrated online training creation features. In fact, Tribal Habits was designed as an online training creation platform from the ground up. The ability to create fully interactive online training is included in the CREATOR package while the free ARTICLES package helps every organisation get started with online training. At Tribal Habits, we have several libraries of ready-made training which can be included in our COMPLIANCE or DEVELOPMENT packages. Unlike other learning platforms, this training appears in your organisation's branding and can even be edited by your organisation for a plug-and-play solution.

Online storage costs. Storage costs are on-going online learning costs associated with the amount of content stored in your online learning portal. This is often a hidden and unexpected cost, typically associated with older online learning platforms. Organisations may find that a certain amount of storage is initially free on these platforms. However, as usage grows and more content is added to the platform, a storage fee can suddenly be charged.

Tribal Habits has no storage fees at all. 'Costs of storage' are built into the plan costs.

Support Costs. Support costs are on-going online learning costs associated with receiving support for your online learning platform. For most online learning platforms, there are no additional support costs – support is included in your package and/or plan costs. However, some online learning platforms charge extra for certain levels of service. For example, they may provide email support (which can take 2-3 days to respond) for all packages, but more responsive live chat support may be an additional on-going cost (typically a per cent of your overall subscription cost).

At Tribal Habits, we offer the same level of support for all packages with no additional fees. An admin training session is included (for free) with all plans. All admins, on all plans, have access to live chat support, knowledge base articles with search and additional email/Zoom support for complex issues.

Tribal Habits' online compliance library has been a game-changer for us. We now have total peace of mind that our people are safe and our brand and organisational reputation is protected. Delivering compliance training online has also saved us a significant amount of time, money and hassle.


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Megan Rush, Manager, People Performance and Culture

Pricing comparisons

Outlined below are pricing comparisons of Tribal Habits to traditional Learning Management Systems for three common scenarios. Explore each comparison to help you determine the right pricing outcome for your online learning needs.

As you can see, Tribal Habits is a more affordable online learning solution than typical Learning Management Systems which need to include external compliance libraries and/or eLearning Authoring tools to provide a complete solution. And that's on top of the more expensive 'stored user' model of most Learning Management Systems!

A small organisation which needs to improve employee compliance

This organisation has 100 employees with an average of 40 employees accessing online training each month.

  • The organisation has two Human Resources staff who are also responsible for managing training, administering the online training platform and creating any online training (in this case, modules which present the organisation’s compliance policies and capture employee acceptance).
  • This organisation also needs access to a variety of online training modules on compliance issues – workplace health and safety, workplace behaviours, IT security and so on.

Tribal Habits significantly outperforms a traditional Learning Management System in this scenario. Our active user subscription cuts unnecessary costs compared to paying for inactive stored users. Meanwhile, Tribal Habits combines a compliance library and training platform into one, eliminating duplicate costs between a separate LMS and an external compliance library.

 Tribal HabitsLearning Management System
Subscription$2,400 per annum
Compliance Package
Monthly Plan (average 40 users per month)
$5.00/active user/month
$10,200 per annum
Standard Package
100 stored user Annual Plan
$8.50/stored user/month
StorageIncluded Included
SupportIncludedIncluded
Content

Included
Our Compliance Package includes access to a
complete Australian compliance training library
$12,000 per annum
Requires separate subscription to
external Compliance Library ($120 per user)
Creation

Included
Compliance Package includes
eLearning authoring tools for compliance policies
Included
Learning Management System includes
basic tools to create simple modules
Total Ongoing$2,400 per annum$22,200 per annum
A growing medium-sized organisation ready to optimise employee induction

This organisation has 300 employees with an average of 150 employees accessing online training each month.

  • The organisation has three Human Resources staff who are also responsible for managing training, administering the online training platform and creating any online training related to compliance.
  • The organisation also has ten expert staff who will be able to capture their expertise to create online induction training modules.
  • This organisation also needs access to a variety of online training modules on compliance issues – workplace health and safety, workplace behaviours, IT security and so on. In combination, they can provide compliance and induction training to both new and existing employees.

Tribal Habits is significantly more affordable for this typical mid-sized organisation. First, there are significant efficiencies in our active user pricing system, eliminating unnecessary costs for users who are stored in the system but don’t log in every month. Next, the inclusion of our Compliance library eliminates the need for an external compliance solution (while providing a branded, integrated compliance outcome). Finally, our Creator package brings comprehensive creation tools for unlimited users in the portal. Meanwhile, a Learning Management System would require 10 separate licenses to an eLearning Authoring tool to provide the same outcome (and that’s just for 10 users).

 Tribal HabitsLearning Management System
Subscription$13,050 per annum
Creator + Compliance Packages
150 active user Annual Plan
$7.25/active user/month
$18,000 per annum
Standard Package
300 stored user Annual Plan
$5.00/stored user/month
StorageIncludedIncluded
SupportIncludedIncluded
Content

Included
Our Compliance Package includes access to a
complete Australian compliance training library
$24,000 per annum
Requires separate subscription to
external Compliance Library ($80 per user)
CreationIncluded
Our Creator Package includes
a fully-feature eLearning authoring process
$10,000 per annum
Requires separate subscription to
eLearning Authoring software (10 x $1,000 each)
Total On-going$13,050 per annum$52,000 per annum
A large organisation needing to manage induction, compliance and best practice training

This organisation has 700 employees with an average of 300 employees accessing online training each month.

  • The organisation has five Human Resources staff who are also responsible for managing training, administering the online training platform and creating any online training related to compliance and induction. There is also a dedicated training manager to oversee internal training creation.
  • The organisation also has dozens of expert staff who will be able to capture their expertise to create online induction training modules. They are ready to instil Standard Operating Procedures across locations and teams to ensure consistency and quality.
  • The organisation also needs ready-made skills training for all employees. This will help boost employee engagement and differentiate the organisation among competitors (as well as improving employee outcomes!).
  • This organisation also needs access to a variety of online training modules on compliance issues – workplace health and safety, workplace behaviours, IT security and so on. In combination, they can provide compliance and induction training to both new and existing employees.

There is simply no comparison – Tribal Habits is significantly more affordable for larger organisations. The Learning Management System’s pricing for its integrated library is cheaper on a per user basis, but uses a ‘stored user’ model, which effectively doubles the cost compared to Tribal Habits. The Learning Management System is very likely to add additional Support Costs for a large organisation given its expected larger number of admin users. In addition, the Learning Management System still needs a separate compliance library. Finally, the Learning Management System would need 20+ licenses for eLearning Authoring software to remotely match Tribal Habits built-in creator toolset which is available for every user!

 Tribal HabitsLearning Management System
Subscription$27,000 per annum
Creator + Compliance + Development Packages
300 active user Annual Plan
$7.50/active user/month
$52,500 per annum
Standard + Library Package
700 stored user Annual Plan
$6.25/stored user/month
StorageIncludedIncluded
SupportIncluded$5,250 per annum
(assumes 10% of annual subscription)
Content

Included
Our Compliance Package includes access to a
complete Australian compliance training library
while the Development Package provides
ready-made self-development training.
$28,000 per annum
LMS access to a library of self-development modules
(unbranded and from different providers).
It also requires separate subscription to
external Compliance Library ($40 per user)
CreationIncluded
Our Creator Package includes
a fully-feature eLearning authoring process
$12,000 per annum
Requires separate subscription to
eLearning Authoring software (20 x $600 each)
Total On-going$27,000 per annum$97,750 per annum